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10 tips to keep your boardroom from becoming a bored room.

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Do your meetings make create boredom?

Do your meetings make create boredom?

10 tips to keep your boardroom from becoming a bored room.

Making your meeting matter

By Douglas Vermeeren

 

  1. Lead with a variety of presentation methods.

Too often meeting become boring because they become predictable. ONe sure way to spice it up is to change your presentation techniques. Don’t get stuck in a rut of talk, talk, talk. Instead use audio/video, games, panel discussions, Q & A session and more.

 

  1. Involve participants

Generally speaking boredom sets in because individual feel disconnected or outside the meeting. By drawing them into participation they must be attentive and because they are sharing they feel that what they have to say is valuable. Involvement keeps people present.

 

  1. Keep the meetings focused

A key killer to successful meetings is lack of purpose. If the meeting carries on without a solid focus people quickly lose interest and become lost. These two points sabotage productivity, because they take away the clarity of what should come after the meeting is done.

 

  1. Make them shorter

Meetings do not need to be long. Too often people equal the word meeting with a meeting of length. A lot of ground can be covered in a short period of time if the meeting leader is prepared and understands the outcomes they are looking to achieve. By making the meetings shorter the attendees are more likely to give you their undivided attention for the complete duration of the meeting.  Along with this point be sure to start and finish exactly on time.

 

  1. Change the venue (Take away familiarity)

One of the best meetings that I ever attended was one I attended about supporting the local Children’s Hospital. Rather than conduct the meeting in a board room we conducted parts of it in different areas of the hospital. By the end of the 30 minute meeting all in attendance were convinced of the importance of their cause. Often venue can do as much to inspire as does the leader.

 

  1. Invite guest speakers

Often times guest speakers provide an outside credibility that a face we see all the time cannot. In addition, often there are outside speakers who can bring a highly level of insight and expertise to a topic that we may be incapable of delivering. Since meetings have such a high impact on the success of our organizations we should be dedicated to making our meetings the best they can be.

 

  1. Change the meeting format

Too often meetings become monotonous because they are predictable. There is no harm in changing the sequence of the agenda  to stir up a bit more excitement.

 

 

  1. Prepare well

Preparation is the key to creating meetings that work. When a meeting leader is prepared the meeting will have a flow that will keep the participants engaged. When unprepared leaders need time to sort out their thoughts they loose the focus of others.

 

  1. Avoid Topic twists and chit-chat

In the evaluations we do of meetings within companies two major sins are topic twists and chit-chat. Topic twists are introducing multiple topics before completing the initial topic and chit-chat is any socializing, stories or comments that are not relevant to the topics at hand. Both of these errors tend to take away from the effectiveness of meetings.

 

  1. Begin with a bang and deliver what you say you will

How you begin will set the pace for the rest of the meeting. Your first 90 seconds are crucial. It is a great time to put everyone at ease and give some direction and goals to the meeting. As a second point, it isn’t enough to have a strong beginning. You must deliver what you promise in the beginning.

 

For more about creating better meetings in your organization call 1-877-393-9496.

One Response

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  1. Good post, putting even a few of basic techniques to good use can make a huge difference towards keeping people involved and paying attention during meetings.

    Choosing an unfamiliar venue can make a big difference, people don’t feel like it’s the same old meeting, and they immediately become more attentive.

    Mike Boht

    November 5, 2012 at 9:20 pm


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